The AI Meeting Notes System That Replaced My Notebook
Stop typing during meetings. The AI notes system that has finally earned my trust — and the prompts that make it sing.
By AI Productivity Hub Editorial Team6 min read
Modern AI notetakers are now reliable enough that typing during meetings is a sign you don't trust the tool. Here's the setup that finally won me over.
Tool picks
- Granola — for invite-aware notes during calls.
- Fathom — for recording-based summaries.
- Otter — for transcription-heavy workflows.
The workflow
- Pre-meeting: jot 3 bullets you want to walk out with.
- During: type only those bullets — let AI capture everything else.
- Post: ask the AI for action items and owners.
- Weekly: review owned actions, archive the rest.
Key takeaways
- Trust the AI to capture, you stay present.
- Action items beat verbatim transcripts.
- Weekly review keeps things actionable.
Sources & further reading
Frequently asked questions
Is this allowed in client meetings?
Always ask. Most clients are fine with notes; some require recording disclosures.
Get the weekly AI productivity briefing
One short email every Sunday. The tools, prompts and workflows that mattered most this week.